Add Income, Monies Due, or Received Payments for a Tenant

There are multiple ways to update specific financial information for your individual tenants:

• Add Income - Use this when a tenant has submitted a partial payment.

• Add Monies Due - Use this when a tenant owes money related to their tenancy.

• Add a Tenant Late Fee - Use this when you need to add a late fee to a tenant's monies due.

• Support a Tenant Credit Check - Support a credit check of a tenant with documentation.

• Insufficient funds function?

• Mark as Paid - Use this when a tenant has submitted all monies due.

Note that if a data field is yellow, that data is required for the financial record. If a data field is white, that data is optional.

Add Income

1. In the Tenant screen or the Income screen, click the Add Income button .

2. The Add Income screen displays. Enter the information about the payment received:

4. Click OK.

5. The new income is recorded against the tenant.

Income Details Screen Values

• Tenant - Select the Tenant who paid the Income.

• Category - Select the Category of income.

• Date due - Select the date when the Income was due.

• Date paid - Date when the Income was paid.

• Rent - This value is automatically displayed.

• Amount Paid - Enter the amount paid by the tenant for this specific income payment.

• Total Outstanding - This value is automatically calculated and displayed.

• Reference - Enter a reference number for the payment, usually the invoice or check number.

• Notes - Enter any notes about the income.

• Late Fee - Select a late fee calculation option for this income.

• Invoice - Click this button to automatically generate a printable or emailable Invoice file.

Add Monies Due

1. In the Tenant screen or the Income screen, click the Add Monies Due button .

2. The Add Monies Due screen displays. Enter the information about the payments due.

3. Click OK.

4. The monies due are recorded against the tenant.

Income Due Details Screen Values

• Tenant - Select the Tenant who paid the Income.

• Category - Select the Category of income.

• For Period - Select the date period that this income will be applied against.

• Date due - Select the date when the Income was due.

• Amount Due - Enter the amount due.

• Notes - Enter any notes about the income.

• Invoice - Click this button to automatically generate a printable or emailable Invoice file.

Add a Late Fee to a Tenant

1. In the Tenant screen In the Tenant screen or the Income screen, go to the Add Monies Due button.

2. Beside the Add Monies Due button , click the drop-down menu. Select Add Late Fee.

3. The Income Details screen displays for the tenant. Edit the Late Fee field.

4. Click OK.

5. The new Late Fee is recorded against the tenant and added to their monies due.

Support a Tenant Credit Check

1. In the Tenant screen In the Tenant screen or the Income screen, go to the Add Monies Due button.

2. Beside the Add Monies Due button , click the drop-down menu. Select Credit Check.

3. The Income Due screen displays for the tenant.

4. Click the Invoice button.

5. Save the Invoice file.

6. Use the Invoice as a record of their monies due to support a credit check.

Mark Tenant as Paid

1. In the Tenant screen In the Tenant screen or the Income screen, select an item for a Tenant.

2. Click the Mark as Paid button . All the Tenant's outstanding payments are marked as paid.

3. Another way to use this function is to click the drop-down menu for the Mark as Paid button. You can select:

• Mark as paid - for one tenant.

• Mark selected as paid - for more than one tenant.