Add or Edit Expenses

You can add or edit data about Expenses assigned to properties. An Expense is a cost or payment for an item or repair related to a property. Note that you can also add or edit an expense as a Recurring Expense.

Add a New Expense

1. To add a new Expense, go to the Properties or the Expenses screen.

2. Click on the Add Expense button .

3. The Expense Details screen displays.

4. Complete the Expense Data by typing or selecting the information into each field.

5. If a data field is yellow, that data is required for the Expense record. If a data field is white, that data is optional.

6. When all the data required/available is entered, click OK.

7. The Expense data is saved. The Expense is assigned to the selected Property and displays in the Expense screen. It is also included in Reports.  

Edit an Expense

1. To Edit an Expense, go to the Expenses screen .

2. Find and select the Expense in the Expense list.

3. Click the Edit Expense button .

4. The Expense Details screen displays.

5. Edit the details, then click OK. The changed Expense data is saved.

Expense Details Screen Values

• Property - Select the Property to which the Expense is linked.

• Category - Select the category for the Expense.

• Description - A brief description of the Expense.

• Payee - Person or business receiving the Expense.

• Amount - Amount of the Expense.

• Date - Date when the Expense was paid.

• Reference - Invoice number, check number, or other reference for the Expense.

• Notes - Enter any notes about the Expense.

• Charge to tenant - Check this box if this expense is to be charged to the Tenant at the Property.