Add or Edit Recurring Expenses

A Recurring Expense is similar to a standard expense. It is a cost or payment related to a property, or to operating your rentals, that reoccurs on a regular basis. Local council rates, property taxes, mortgage payments, or payments to regular service providers, such as a gardener.

Add a New Recurring Expense

1. To add a new Recurring Expense, go to the Properties or the Expenses screen.

2. Click on the drop-down beside the Add Expense button and select Add Recurring Expense. Or, in the Expenses screen, right-click and select Add Recurring Expense.

3. The Recurring Expense Details screen displays.

4. Complete the Recurring Expense Data by typing or selecting the information into each field.

5. If a data field is yellow, that data is required for the Expense record. If a data field is white, that data is optional.

6. When all the data required/available is entered, click OK.

7. The Expense data is saved. The Expense is assigned to the selected Property and displays in the Expense screen. It is also included in Reports.  

Edit an Expense

1. To Edit a Recurring Expense, go to the Expenses screen .

2. Find and select the Recurring Expense in the Expense list. You can filter to view only Recurring Expenses.

3. Click the Edit Expense button .

4. RPM asks if you want to:

• Edit one occurrence of the expense

• Edit the entire series of occurrences of the expense

• Cancel editing the expense.

Select your option.

5. The Expense Details screen displays.

6. Edit the details, then click OK. The changed Expense data is saved.

Recurring Expense Details Screen Values

• Property - Select the Property to which the Expense is linked.

• Category - Select the category for the Expense.

• Description - A brief description of the Expense.

• Payee - Person or business receiving the Expense.

• Amount - Amount of the Expense.

• Reference - Account number or other reference for the Expense.

• Starts - Date when the Expense was paid.

• Repeats - How often the Expense repeats. Click the icon in this field to edit the repeat frequency.

• Active - Check this box if the expense is active, i.e., currently being paid.

• Notes - Enter any notes about the Expense.